Privacy Policy

1. Introduction

First Dromana Real Estate Pty Ltd T/A Bennetts Real Estate – Dromana  (we, us, our) is committed to protecting your personal information and handling it in line with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

This Privacy Policy explains how we collect, use, store, disclose and protect personal information, including information used to verify your identity.

A current version of this Policy is always available on our website at https://bennettsre.com.au/privacy-policy-2.

2. What Personal Information We Collect

We may collect the following personal information about you:

  • Full name
  • Date and place of birth
  • Residential or business address
  • Email address and phone number
  • Government-issued identification details, such as driver licence, passport, Medicare card or other ID document numbers
  • Biometric information, such as a facial image or short video used to verify your identity
  • Information about the services we provide to you and any related transactions
  • Any other information you choose to provide to us

We only collect personal information that is reasonably necessary to carry out our business activities.

3. Why We Collect Your Personal Information

We collect, use and disclose your personal information to:

  • Verify your identity
  • Provide and manage our services to you
  • Communicate with you about your account with us
  • Meet our legal and regulatory obligations, including anti-money laundering and counter-terrorism financing (AML/CTF) requirements
  • Detect and prevent fraud, and keep our systems secure
  • Improve our services

4. Identity Verification and Government Data Matching (DVS)

To verify your identity, we may use electronic identity verification services, including the Australian Government's Document Verification Service (DVS).

Where you have consented, your name, date of birth and identity document details will be securely sent to the relevant Commonwealth or State authority that issued your document. This may include passport offices, driver licence authorities, the Department of Home Affairs, Births Deaths and Marriages, or other authorised record holders.

These authorities check whether the details you have provided match the records they hold.

We do not receive a copy of your government records. The authority returns a match result only, confirming whether your details match (yes or no).

This process may be carried out through accredited identity verification providers, including APLYiD (APLYiD Pty Ltd, ABN 36 632 866 794) and its sub-providers.

More information about the DVS is available at idmatch.gov.au.

5. Biometric Information

As part of identity verification, we may collect biometric information, such as a facial image or a short video of you holding your ID.

Biometric information may be used to:

  • Confirm that you are a real person and physically present
  • Match your image to the photograph on your identification document
  • Reduce the risk of fraud and identity theft

Biometric information is treated as sensitive information under the Privacy Act. We only use it for identity verification and related compliance purposes, and only with your consent.

6. Consent to Collection and Identity Verification

By providing your personal information and completing the identity verification process, you consent to:

  • The collection, use and disclosure of your personal information for identity verification, AML/CTF and related compliance purposes
  • The collection and use of biometric information, such as a facial image or video, for identity verification
  • Your information being checked against records held by Commonwealth and State authorities through the DVS
  • Your information being shared with our authorised identity verification providers, including APLYiD

Your consent is voluntary. You can withdraw your consent at any time by contacting us using the details in section 13.

If you do not consent, or do not provide the information we need, we may not be able to verify your identity electronically. In that case, we may need to verify your identity in another way, or we may not be able to provide our services to you.

7. Disclosure of Personal Information

We may disclose your personal information to:

  • Identity verification providers, including APLYiD and its authorised sub-providers
  • Commonwealth and State authorities and official record holders, through the DVS
  • Our employees and authorised representatives, on a need-to-know basis
  • Our professional advisers, such as lawyers, accountants and auditors
  • Trusted technology and service providers that help us operate our business
  • Regulators, law enforcement or other third parties where required or authorised by law

We do not sell your personal information.

8. Overseas Disclosure

Some of our service providers may store or process personal information outside Australia.

Where this happens, we take reasonable steps to ensure that your personal information is handled in line with the Australian Privacy Principles, including through contractual protections with our providers.

9. Data Security and Storage

We take reasonable steps to protect your personal information from misuse, interference, loss, and unauthorised access, modification or disclosure.

These steps include secure systems, access controls, and encryption in transit and at rest where appropriate.

We retain personal information only for as long as we need it for the purposes set out in this Policy, or as required by law. When we no longer need your information, we securely delete or de-identify it.

10. Access and Correction

You have the right to ask for access to the personal information we hold about you, and to ask us to correct it if it is inaccurate, incomplete or out of date.

To make a request, please contact us using the details in section 13. We will respond within a reasonable time.

11. Direct Marketing

From time to time, we may use your contact details to send you information about our services that we think may be of interest to you.

You can opt out of marketing communications at any time by using the unsubscribe link in our messages, or by contacting us using the details in section 13.

12. Privacy Complaints

If you have a complaint about how we have handled your personal information, please contact us first using the details in section 13.

We will acknowledge your complaint, investigate it, and respond to you within a reasonable time.

If you are not satisfied with our response, you can contact the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au.

13. Contact Details

If you have any questions about this Policy, or want to exercise any of your privacy rights, please contact us:

  • Business name: First Dromana Real Estate Pty Ltd T/A Bennetts Real Estate - Dromana
  • Privacy contact: Liam Mangan
  • Email: admin@bennettsre.com.au
  • Phone: 03 5987 2000
  • Address: 131 Point Nepean Road, Dromana, VIC, 3936

14. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or in the law.

The latest version will always be available on our website. Where changes are significant, we will let you know.

 

Updated 28/05/2026

 

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This Privacy Policy Statement sets out the policy of First Dromana Real Estate Pty. Ltd. trading as Bennetts Real Estate Dromana, its related entities with respect to the way in which we obtain, use and disclose information about you, including through our website www.benenttsre.com.au We adopt and are bound by the Australian Privacy Principles (“APPs”) contained in the Privacy Act 1988 (“the Act”).

We understand and appreciate that you are concerned about privacy, particularly in relation to the use and disclosure of Personal Information. We are committed to providing a high level of privacy in relation to all Personal Information that is collected by us.

For the sake of clarity, this Privacy Policy Statement covers Personal Information collected, used and disclosed by Bennetts Real Estate in relation to any of the following:

  • Bennetts Real Estate members;
    • prospective or actual vendors, purchasers, landlords and tenants;
    • prospective or actual suppliers;
    • agents or independent contractors, any person who applies to become such an employee, agent or independent contractor;
    • employees, except where the use or disclosure is directly related to the relationship between us as employer and you as the employee and relates to an “employee record” about you as a present or past employee.

Consent

You consent to your Personal Information being used in accordance with this Privacy Policy Statement by any one or more of the following:
• by communicating with us or by continuing to request our services, including but not limited to by attending one of our offices, attending an open for inspection, making enquiries via internet, email or phone;
• providing us with your contact details and consenting in writing for such details to be conveyed to a mortgage broker or financier;
• by visiting our website or participating in an online enquiry; and
• by visiting any website or social media site established by us, including but not limited to Facebook, Twitter, Pinterest, Instagram, Google+, Youtube and Linked In (“Social Media Sites”); and
• by participating in any activity on a Social Media Site including but not limited to entering competitions, subscribing to our blog, posting, pinning or uploading any material on any Social Media Site, following, liking and/or commenting on us or anything on any Social Media Site (“Social Media Activity”).

 

Personal Information

 

For the purposes of this Statement, “Personal Information” is information or an opinion about an identified individual or an individual who is reasonably identifiable, whether or not the information or opinion is true and whether or not it is recorded in a material form. The types of Personal Information generally collected by us may differ, depending on whether you are a member of Benentts Real Estate, a vendor, purchaser, landlord, tenant, supplier, employee, agent or independent contractor of us, or of a member of Bennetts Real Estate.

Personal Information does not include an “employee record”. An “employee record” is a record of personal information relating to the employment of the employee. This includes health information and personal information relating to the:

  • engagement, training, disciplining of an employee,
    • resignation or termination of an employee;
    • terms and conditions of employment of an employee;
    • employee’s performance or conduct;
    • hours of employment, salary or wages;
    • personal and emergency contact details;
    • employee’s membership of professional or trade associations or trade union membership;
    • employee’s recreation, long service, sick, personal, maternity, paternity and other leave; and
    • employee’s taxation, banking and superannuation affairs.

Having said that, we treat the personal and health information of each of our employees with absolute confidentiality and strict controls are placed on who has access to such information. We will not disclose your employee records to any third party other than as permitted by law or this Privacy Policy without your prior consent.

 

Collection of your Personal Information

 

Generally, the type of Personal Information collected by us includes your name, address, mobile and telephone numbers, facsimile number and e-mail address. If applicable, we may also require details of your company’s ABN and/or ACN, financial information including bank account and credit card details, profit and loss statements, balance sheets, your employer and occupation details and title and mortgage details of any relevant property. We may be required to take images of the inside of your home via photos or video.

From our employees and/or prospective employees, we may also collect the following information: emergency contact details, qualifications, previous employment details, driver’s licence numbers, medical and health information, passports, leave summaries, wages and salary information, date of birth, superannuation information, tax file numbers, where relevant visa and immigration information, information relating to performance and conduct.
From time to time, photos may be taken for marketing and promotional purposes which may include images of employees and/or clients, from which individuals may be able to be identified.

Via Social Media Sites, we may be able to obtain other information about you which may itself constitute Personal Information or which, when combined with other information, is capable of identifying you, including photos, videos and any other information that you include on our Social Media Sites or sites linked to our Social Media Sites (“Other Sites”). The level of information to which we have access may depend on your privacy settings on such Other Sites.

In some circumstances, you may deal with us anonymously or using a pseudonym. However, in most circumstances it is impracticable to do so because if you do not provide us with the Personal Information that we require or if you provide it in a way that does not identify you, we are likely to be unable to carry out the services requested by you.

Personal Information may be collected as follows:

  • when you make a general or specific telephone enquiry;
  • when you engage us or discuss engaging us to provide services or advice to you;
  • when you negotiate with us in respect of purchasing or renting a property;
  • when you provide your details to us at an “open for inspection” property or an auction;
  • when we inspect a rental property or property for sale;
  • when you provide to us or we collect your business card;
  • when you visit our website and complete an on-line enquiry or a form for the purpose of requesting and/or accessing certain services on our website;
  • when you send an email to us;
  • from third parties such as credit reporting agencies;
  • from publicly available sources of information; and
  • through analysis of the Social Media Sites conducted by us or by third parties on our behalf;
  • any other collection of; or incidental, or directly, or indirectly related to the services we may be able to provide to you.

We can obtain information through our website if you send an e-mail message and complete an online enquiry. When you look at our website, we may make a record of your visit. The following information may be logged for statistical purposes:

  • your Internet protocol (IP) address;
    • the date and time of your visit to the site;
    • the pages you have accessed and documents downloaded; and
    • the type of browser you were using.

Any such statistical analysis does not identify you.

Tracking technologies such as cookies may be used on our website to recognise a user’s browser each time that user visits our site and to track which pages the user visits whilst on our site and also to push advertisements to your internet protocol address. Cookies are pieces of information that a website transfers to a computer’s hard drive for record keeping purposes. Most web browsers are set to accept tracking technologies such as cookies. These tracking technologies do not personally identify the user. If you do not wish to receive any cookies you may set your browser to refuse them. However, your use of our website may be affected.

If you view the online webpage relating to any of our properties for lease or sale, you may enquire further about the property by manually completing an online enquiry form or by authenticating your details through your Facebook or LinkedIn account. If you choose to authenticate your details via your Facebook or LinkedIn account, we will be provided with the following information and/or Personal Information:

  • Facebook or LinkedIn username;
    • Email address;
    • Phone Number; and
    • Address (if you have provided Facebook or LinkedIn with these details).

If you ‘like’ or ‘follow’ us or a property via our Facebook or Linked In pages, we may be able to view your Facebook page, subject to your Facebook privacy settings.

How Personal Information is used

Any Personal Information that we collect will be used by us to enable us to provide you with the services that you have requested or otherwise to enable us to carry out our functions as professional real estate agents and for the following purposes:

  • supplying our products and services to you;
    • providing quality assurance for our services;
    • responding to your enquiries and feedback regarding our business, our products and services;
    • monitoring the performance of our business;
    • marketing including email marketing, promotional and educative activities, including advising you about investment opportunities and other matters that we believe may be of interest to you;

We may also use your personal information to send you periodic mailings containing information on new services and upcoming events that may interest you, if at any stage you decide that you do not wish to receive such material please let us know by contacting our office and we will ensure your name is removed from our contact list;
• enforcing the terms and conditions of our engagement with you;
• ensuring compliance with our statutory obligations;
• conducting appropriate credit checks; and
• referral to a mortgage broker or financier, subject to express consent.

 

How we disclose your Personal Information?

 

We do not and will not rent, sell or otherwise disclose your Personal Information to any other company or organisation, without your prior consent, where that consent is required by law.

You specifically authorise us to use and disclose your Personal Information in the following ways and for the following purposes:

  • of or incidental to promotion and marketing to you of our services or those of our business partners or affiliates, including but not limited to advising you about investment opportunities and other matters that we believe may be of interest to you;
    • to media organisations, including on the internet, to potential buyers or to existing or potential clients, to property inspection consultants, property valuers, business valuers, to owners corporations, to government and statutory bodies, financial institutions or financial products and services providers;
    • to the vendor of a property where you are a purchaser or a prospective purchaser;
    • to other real estate agents or other third parties if required by a landlord or a landlord’s financier or legal representative, for the purpose of appraising or valuing a property;
    • to potential tenants, to trades people and to other persons to whom we outsource functions of or incidental to acting for a landlord;
    • to the general public when advertising or marketing your rental property (or your home if you are our tenant) including internet advertising or marketing, for the purposes of re-leasing or selling the property;
    • to the landlord, referees, the relevant Bond Authority, other agents and third party operators of tenancy reference databases including where a tenant has failed to comply with any contractual obligations specified in the relevant tenancy agreement and to other sources necessary to identify and evaluate a potential tenant;
    • between the Bennetts Real Estate entities;
  • to third party consultants who may from time to time manage our database or computer system;
    • of or incidental to a sale of all or part of our business to a third party;
    • as required by law, including where requested by police; and
    • any other disclosure of or incidental to our carrying out our functions as professional real estate agents.
    In relation to the Personal Information of Bennetts Real Estate members, the purposes include those mentioned above and also the following:
    • conducting appropriate credit checks;
    • verifying information required under any Bennetts Real Estate agreement, including by accessing and assessing information received from suppliers, referees, insurers, banks, or any other entity;
    • to conduct checks for compliance with the Bennetts Real Estate agreement and relevant law;
    • providing member support; and
    • all other things of or incidental to carrying out our role.

 

Disclosure of your Personal Information via Social Media Sites

 

By engaging in any Social Media Activity on our Social Media Sites, you agree to and are subject to the terms and conditions of such Social Media Sites. Any Personal Information pinned or posted or uploaded by you onto Social Media Sites can be disclosed in accordance with the terms and conditions and privacy policies of such Social Media Sites.

Generally, photos and other material pinned or posted to Social Media Sites will be able to be viewed by the general public. Such photos and other material may be re-pinned and re-posted by others indefinitely and will be visible by anyone visiting the locations to which the photos or other material have been re-pinned. You may be able to remove the photos or other material that you have pinned or posted from the location at which you pinned or posted it. However, any material that has been re-pinned will be out of our control and neither you nor we will be able to remove it from any re-pinned location. We are not responsible for any material that has been re-pinned or re-posted.

We reserve the right to remove any photos, comments or other material that is in any way inappropriate or offensive (in our opinion) from our Social Media Sites.

We do not actively disclose your Personal Information overseas. However, some programs, software, online tools, or Social Media Sites used by us, may be based in and/or housed overseas. Our use of such products may involve disclosure of your Personal Information to such organisations overseas. Use and disclosure of your Personal Information by such overseas organisations is in accordance with the terms and conditions and privacy policies of such organisations.

If you consent to disclosure of some of your Personal Information in this manner, we are not required to take steps as are reasonable in the circumstances to ensure that such organisations do not breach the APPs in relation to the disclosed information. Having been informed of the possibility that such disclosure may occur, you consent to that disclosure by undertaking or continuing to undertake the type of activities indicating your consent, as specified above.

Electronic communications

In accordance with the Electronic Transactions (Victoria) Act 2000, Bennetts Real Estate may send some Notices and documents via electronic means; our clients accept that this is a valid form of notice in writing in accordance with the Act.

The contact details provided to the Agent will be used by the Agent for the purposes outlined above and that it is your responsibility to notify the Agent, in writing; of any changes in contact details and that any failure to do so shall not render notices or documents invalid.

All Bennetts Real Estate clients agree to and consent to the use of electronic communications in accordance with the Electronic Transactions (Victoria) Act 2000.

Direct Marketing

You acknowledge that where we reasonably determine it to be appropriate, we may add some of your Personal Information including your name, address, phone numbers, facsimile number and email address to our databases or databases of our related companies. The databases will be used for ongoing marketing and sales related purposes or to advise you of the other services we, our member or our business partners or affiliates can offer.

The type of marketing and sales activities that we undertake includes sending material to you so that you are kept updated in relation to various property related issues or other services that we can offer you.

In each direct marketing communication that you receive from us we will attach prominent and simple instructions on how you can immediately unsubscribe from our mailing list. In any event, you can opt out from receiving direct marketing material by emailing our Privacy Officer and asking to be removed from the mailing list. Alternatively, you can fax or mail a request asking for deletion. Contact details are set out below. There is no fee for such deletion.

 

Security

 

We are committed to ensuring the security of your Personal Information and we will take all reasonable steps to protect this Information from misuse, interference, loss, unauthorised access, modification or disclosure, including:

  • ensuring the physical security of our premises and databases/records;
    • restricting access to personnel who need that information in order for us to be able to provide our products and services; and
    • industry standard technological measures, such as computer passwords, data back-up, anti-virus software and firewalls.

We will take all reasonable steps to ensure the Information is accurate and up-to-date and relevant for the purposes for which it may be used pursuant to this Privacy Policy.

Please note that our website does not provide systems for secure transmission of Personal Information across the internet, except where otherwise indicated. When emailing or providing Personal Information to us via our website, please be aware that there are risks involved in transmitting such information across the Internet.

Our website contains links to other websites. We have no control over the privacy practices employed at other websites and we accept no responsibility for Personal Information provided via unsecured websites.

We cannot provide any guarantee with respect to the security of your Personal Information and we will not be liable for any breach of security or unintended loss or disclosure of information due to the website being linked to the Internet.

How we may change this Statement

From time to time we may decide to amend or update this Privacy Policy Statement. When this occurs, we will post any changes on the website. We encourage you to periodically review this Privacy Policy Statement so that you remain informed as to how we are protecting your Personal Information.

 

Complaints

 

If you believe that we have not complied with our obligations pursuant to the Act, or have a complaint about the use or disclosure of your Personal Information by us, please contact our Privacy Officer.

Our Privacy Officer is responsible for liaising with you and with the relevant agency staff to ensure that the issues you have raised are fully examined, and that your complaint is handled in accordance with this process.

We will treat the process, and all the details of your complaint, in strict confidence. If we need to discuss any issues arising from your complaint with someone outside of the agency, we will obtain your consent first.

We will always try to give you a fair opportunity to explain your case. You should make your initial complaint as clear as possible. Please provide as much detail as possible about the nature of your complaint including the outcome you would like in order to resolve the matter. We may want to meet you in person to discuss your concerns and try to find a satisfactory solution.

We will endeavour to resolve your complaint as soon as possible. However, the length of this time will depend on the nature and complexity of the issues you have raised.

We will acknowledge your complaint within seven days. We will provide you with a decision on your complaint within 30 days.

Some of the things that we decide to do include:

  • Take steps to rectify the problem or issue you have raised
    • Provide you with additional information or advice so you can understand what happened or how we have dealt with it
    • Take steps to change our policies or procedures if your complaint identifies a problem in the way we are doing things

If you are dissatisfied with the response of our complaints officer you may make a complaint to the Privacy Commissioner who can be contacted on either www.oaic.gov.au or 1300 363 992

 

 

 

Disclaimer

 

By visiting and using this website you agree as follows:

DISCLAIMER – Bennetts Real Estate, its directors, partners, employees and related entities responsible for maintaining this website believe that the information contained on this website is correct. However, no representation or warranties of any nature whatsoever are given, intended or implied, and you should rely on your own inquiries as to the accuracy of any information or material available from this website.
Please note that information provided on this website is general information only, is subject to change without notice and should not be relied on as a substitute for legal, financial, real estate or other expert advice. Bennetts Real Estate disclaims all liability and responsibility, including for negligence, for any direct or indirect loss or damage suffered by any person arising out of any use of this website or any information or material available from it.

This privacy policy came into existence 23rd February 2022